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Constitution of the Schools’ Association Football International Board


Name
The Association shall be called the Schools’ Association Football International Board (referred to hereinafter as ‘The Board’).

Objectives
The objects of The Board shall be:
• To promote the welfare of Schoolboy/Schoolgirl football
• To regulate and control the playing of International and Inter-School matches in competitions organised by The Board
• To regulate and control the playing of Invitation matches organised under the auspices of The Board
• To foster the mental, moral, physical and social development of schoolboys and schoolgirls through the medium of Association Football
• To actively promote gender equity within the leadership of The Board

Membership
Membership of The Board shall be open to the Schools’ Football Association of a country and the Youth Section of National Football Associations/Federations, as recognised by the National Governing Body of that country.

Any one country shall be limited to a single representative Association in each of the categories above. Representation shall be subject to the approval of the National Governing Body of that country and agreed by The Board.

Representation
In addition to the Office Bearers, The Board shall be formed by a maximum of two representatives from each Association in Membership. Any representative unable to attend a meeting may be replaced by a deputy who shall have the same status as the representative being replaced.

Office Bearers
The Officer Bearers of The Board shall be:
• Chair
• Vice Chair
• Secretary
• Assistant Secretary
• Treasurer

These Office Bearers shall be elected at the Annual General Meeting of The Board and shall hold office for a year. The Offices of Chair and Vice Chair shall be filled annually on a rota basis from the British Isles and Irish Schools Associations in Membership.

The Offices of Secretary, Assistant Secretary and Treasurer and shall be open for annual re-election.

The Secretary and Assistant Secretary shall be responsible for managing the affairs of The Board, subject to any direction provided by the Annual General Meeting, an Extraordinary General Meeting or a meeting of the Executive Committee.
Honorary Membership
The Board may confer a Life Vice-Presidency on any member it considers to have made a particularly significant contribution to the work of The Board. A Life Vice-President, duly elected at an Annual General Meeting, shall have no other responsibilities whatsoever in relation to The Board. Following their election, they will be entitled to attend at their own expense any Annual General Meeting and / or Winter Meeting.

Funds
The Funds of the Association shall be lodged in a bank to be fixed by the Executive Committee in the name of the Treasurer, who shall be responsible for all transactions and shall maintain appropriate records of same.

The Income and Expenditure Accounts for each year shall be audited by an Auditor appointed at the Annual General Meeting. A statement of the Annual Accounts of The Board shall be submitted to each Annual General Meeting. The Financial Year for The Board shall be 1st July to 30th June.

The authorised signatory for banking purposes shall be the Treasurer, who shall be entitled to authorise payments or withdrawals.

Donations
Each Association in Membership shall be invited to donate an agreed amount annually, payable within 30 days of the Annual General Meeting, to the Board Account in the charge of the Treasurer for payment of expenses incurred by The Board.

Annual General Meeting
The Annual General Meeting of The Board shall take place on an agreed date at an agreed venue in September each year.

A quorum for the meeting must include representatives from at least 3 National Schools Associations. Electronic participation shall be allowed in exceptional circumstances and when it is feasible to do so.

The Annual General Meeting shall include the following business:
• Constitution and Rules
• Report on the previous season’s activities
• Consideration of the Annual Accounts for the preceding year
• Election of Office-Bearers and Auditor
• Election of Executive Committee
• Association Membership & Level of Recommended Donation
• Determination of Competitions

Business for the meeting must be submitted in writing to the Secretary not later than one calendar month before the AGM. At the Annual General Meeting each Member Association in membership shall be permitted to record one vote only.

General Meetings
The Secretary shall call an Extraordinary General Meeting within a month of receiving an application, in writing stating the business of the meeting, from one Member Association in membership and which is endorsed by at least two other Member Associations. The venue, date and time of such meeting shall be fixed by the Secretary and the only business for the meeting shall be that contained in the application. At an Extraordinary General Meeting each Member Association shall be permitted to record one vote only. A quorum at such a meeting shall be the same as for the Annual General Meeting.

Winter Meeting
Subject to finding a host for the meeting, or a suitable venue being made available, the Secretary shall convene a meeting of The Board in January or February each year. The main business of such a meeting will be to receive confirmation of all the activities scheduled for the calendar year just starting, with precise dates, times, and venues of The Board’s proposed competitions and tournaments that had been agreed by the Annual General Meeting held the previous September. Where relevant, information should be provided concerning the costings of tournaments scheduled.
Executive Committee
The Executive Committee shall be elected annually at the Annual General Meeting. It will consist of:
• The Chair, Vice-Chair, Secretary and Treasurer
• One representative from each of the British Isles and Irish Schools Associations
The Assistant Secretary will also attend Executive Committee meetings and will be responsible for taking the minutes and circulating them thereafter to the Committee Members. Corporate records of all SAFIB meetings shall be kept by the Secretary, Assistant Secretary and Treasurer.

The Executive Committee shall meet on a minimum of two occasions per year. The Executive Committee shall be responsible for the organisation of The Board’s business, including:
• Determination of business for General Meetings
• Sponsorship partnerships
• Development and Management of Competitions
• Development of Communications

At meetings of the Executive Committee each member shall have one vote, while the Chair of the meeting shall have a deliberative and a casting vote. The Executive Committee shall have the power to form sub-committees as it deems appropriate. Membership of sub-committees shall not be restricted to Executive Committee members only but such additional members must receive prior approval from the Executive Committee.

Any updates on governance matters and educational issues should be included in the business of these meetings. Consideration should be given to any changes to Tournament Protocols. The meetings shall review other guidance documents, policies and regulations in relation to the running of The Board, adding any it deems appropriate for subsequent approval at an Annual General Meeting.

Emergency Powers
In the case of an emergency arising where the time factor does not allow for the calling of an Executive Committee Meeting, the Secretary shall have the power to make a decision by conferring with the Office Bearers, the decision reached to be the majority view of those consulted. Any decision so reached must, however, be ratified by the next meeting of the Executive Committee.

Alteration to Constitution
In the event of any alteration being deemed necessary to the Constitution of The Board, notice of the proposed alteration shall be sent in writing to the Secretary to arrive no later than fourteen days before any proposed General Meeting. The Office Bearers shall have power to form amongst themselves a sub-committee and present that sub-committee’s proposed alterations at any General Meeting, provided fourteen days’ notice of proposed alterations is given to all Member Associations, and provided a seconder is forthcoming from the floor of the meeting.

Any proposal to alter the Constitution requires the support of the majority of Member Associations present and voting, for such alteration to be implemented.

Dissolution
In the event of a decision being made by a General Meeting of The Board to dissolve The Board, said decision requiring the support of the majority of Member Associations in membership present and voting, then the same meeting shall determine the disbursement of residual funds upon dissolution, bearing in mind The Board’s objectives.

Constitution of the Schools’ Association Football International Board
Adopted at the Annual General Meeting 13 September 2025.